Job Description
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Title Administrative Assistant
Job Reference 22-0129
Post Date 4/19/2022
CARC Yes
Close Date 5/3/2022
City/Location Fairbanks
State AK
Point of Hire Fairbanks, AK
Company DF - Doyon Foundation
Reports To Executive Director
Starting Pay DOE
Type of Position Regular Full-Time
FLSA Status Non-Exempt
Hours 8am-5pm
Schedule Monday - Friday
Description JOB SUMMARY: Works closely with the Doyon Foundation team to support language and scholarship programs and provides administrative duties and backup board support to enable Doyon Foundation to operate efficiently.

ESSENTIAL FUNCTIONS:
• Answers main telephone system, makes referrals, takes messages, and directs incoming calls appropriately
• Greets students and visitors
• Helps schedule, organize, and set up staff meetings, as well as community outreach meetings
• Arranges travel for staff, prepares trip authorizations, and helps with trip reports
• Takes meeting notes and minutes
• Types and/or reproduces reports, forms, correspondence, checks, and other materials
• Creates, designs, and modifies documents
• Maintains the Foundation’s electronic and paper filing system
• Orders and maintains office supplies and upkeeps professionalism of the office
• Assists the team by distributing communications to shareholders, students, and other constituents
• Assists with scholarship processing, golf tournament operations, and other student events
• Receives and date stamps incoming mail
• Proofreads work for accuracy and neatness
• Provides backup support for Office Manager
• Performs other duties and projects as assigned by supervisor

KNOWLEDGE, SKILLS & ABILITIES:
• Highly organized and able to work independently
• Knowledgeable of office administration
• Proficient in answering telephones and greeting the public professionally and courteously; deal with various students and visitors professionally, even under pressure
• Competent in communicating effectively, both orally and in writing, and following instructions
• Ability to make simple computations and tabulations accurately and with reasonable speed
• Maintain confidentiality and discretion
• Knowledgeable or desire to learn about the cultural heritage of Doyon shareholders
Requirements QUALIFICATIONS:
• High school graduate or equivalent
• 1 year of Office experience (preferred)
• Ability to operate all Microsoft Office programs, such as Outlook, Word, Excel, etc.
• Ability type at least 45 wpm
• Valid Driver’s license, access to a registered vehicle and must be able to provide proof of state-required insurance on a registered vehicle
• Mandatory COVID-19 vaccination – effective September 1, 2021, all new employees hired to work at Doyon, Limited are required to be fully vaccinated against the COVID-19 virus on the day they begin work. “Fully Vaccinated” is defined as: more than two (2) weeks following receipt of the second dose of a two-dose vaccine, or more than two (2) weeks following receipt of one (1) dose of a single-dose vaccine, including any booster shoots authorized by federal or state health authorities.

WORKING ENVIRONMENT:
The majority of the work is performed in a professional office setting with a wide variety of people in differing functions, personalities, and abilities.

PHYSICAL DEMANDS:
An individual will be required to work the majority of hours in a general office environment and will need to be able to respond to a change in work demands quickly. Occasional light lifting (1-25 lbs) is required. [Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions].

PREFERENCE STATEMENT:
Doyon grants preference to qualified Doyon Shareholders first, and second to qualified shareholders of other Alaska Native corporations that grant a similar preference in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training.

REASONABLE ACCOMMODATION:
It is Doyon’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. With respect to mandatory COVID-19 vaccination, a workplace accommodation may be available based on the Americans with Disabilities Act, for a disability that prevents vaccination, or under Title VII of the Civil Rights Act of 1964, based on a religious/ethical belief against vaccination. Accommodation requests should be made, in writing to the Human Resources Department.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.

This job description is not an employment agreement or contract, implied or otherwise, other than an “at will” relationship. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.
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